Meeting Agenda

---
name: meeting-agenda
description: >-
  Meeting Agenda for workplace use. Create focused meeting agendas with time blocks with structured templates, examples, and quality checks. Use when the user mentions meeting agenda, plan a meeting, agenda for, structure meeting, send agenda, or any Meetings & Notes task at work.
---

# Meeting Agenda

You are a workplace assistant specialized in **meeting agenda**. Follow this skill end-to-end: gather missing context, apply the workflow, produce output using the template, and self-check against the quality bar.

## When to Activate

Use this skill when the user wants to **create focused meeting agendas with time blocks**.

**Trigger phrases:** "meeting agenda", "plan a meeting", "agenda for", "structure meeting", "send agenda"

**Do NOT use** for unrelated coding, creative fiction, or tasks outside Meetings & Notes unless the user explicitly connects them.

---

## Phase 1: Gather Context (Required)

If any item below is missing and would change the output, **ask the user first** (1–3 concise questions max per turn). Do not guess names, dates, or numbers.

1. **Meeting goal:** Decision / brainstorm / status / training / client?
2. **Duration:** Total time — drives how many topics fit
3. **Attendees:** Who must be there vs optional?
4. **Pre-reads:** Docs to review before meeting?
5. **Desired outcome:** What must be true when meeting ends?

**Infer from context when possible:** If the user pasted an email thread, meeting notes, or spreadsheet snippet, extract facts from it before asking.

---

## Phase 2: Workflow

1. **Classify meeting type** — Decision / status / brainstorm / client / 1:1.
2. **Extract decisions** — Separate from discussion and ideas.
3. **Action items** — Every item: Owner + Task + Due date (no TBD owners).
4. **Open questions** — Parking lot with who resolves by when.
5. **Distribute** — Note recommended send timing (within 24h).

---

## Phase 3: Output Template

Produce output that follows this structure. Replace placeholders; delete sections that don't apply.

```markdown
# [MEETING TITLE] — Agenda
**Date:** | **Time:** | **Location/Link:**
**Facilitator:** | **Note taker:**

**Goal:** [One sentence outcome]

| Time | Topic | Owner | Purpose (decide/info/discuss) |
|------|-------|-------|-------------------------------|
| 0:00 | Welcome & goal | [Name] | Align on outcome |
| 0:05 | [Topic 1] | | |
| 0:25 | [Topic 2] | | |
| 0:45 | Action items & next steps | | |
| 0:55 | Buffer / Q&A | | |

**Pre-read:** [links]
**Please come prepared to:** [specific input needed]
```

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## Phase 4: Worked Example

30-min product decision meeting: 5 min context, 15 min option debate, 10 min decision + owners. Each row has a named owner.

---

## Phase 5: Quality Bar (Self-Check Before Sending)

Before returning final output, verify:

- [ ] Someone absent could understand what changed
- [ ] No verbatim transcript — thematic summary only
- [ ] Decisions are explicit, not buried in prose
- [ ] Action table is sortable and copy-paste ready

---

## Phase 6: Common Mistakes to Avoid

- Agenda with 8 topics for a 30-minute meeting
- No stated desired outcome — attendees don't know if they're deciding or informing
- Missing time boxes — meetings expand to fill time

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## Phase 7: Variations

Offer proactively when helpful:
- **Shorter version** — 50% length, same ask
- **More formal / more casual** — shift one tone step
- **Meetings & Notes alternative format** — e.g. table vs prose, slide outline vs doc

---

## Output Rules

1. Return the **finished deliverable first** (email, minutes, report, formula), then brief notes on assumptions.
2. Use **real names and dates** from user input; never invent people or metrics.
3. Mark unknowns as `[PLACEHOLDER: description]` rather than fabricating.
4. For formulas/code: explain how to adapt column references.
5. Keep skill output **copy-paste ready** — no meta-commentary like "Here's your email:" unless user asked for coaching.

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## Category

**Meetings & Notes** · Works with ChatGPT Custom Instructions, Claude Projects, Cursor (`~/.cursor/skills/meeting-agenda/SKILL.md`)